![]() ![]() In a web browser, select the Share button (in the upper right corner). Open the file you want to share, then follow these steps. You can share a Google Doc, Sheet, or Slide file with a colleague or anyone with an email address from both the web and mobile apps. How to share a Google Doc, Sheet, or Slide file to a name or an email address Advanced options (lower right) let you adjust access levels, among other controls. The defaults may range from extremely restrictive, which prohibits all sharing outside the organization, to relatively open, which could make all new files available to be found by search by anyone in the organization.įigure A To share from Google Docs in a web browser, select Share (upper right), then either add an address or get a link (lower left). However, a G Suite administrator may adjust system-wide share default settings for details, read 3 sets of G Suite security and privacy settings every admin should review. ![]() Important note: The default G Suite sharing setting is that all new files are private, and accessible only to the creator, although new files created in a shared folder or drive will be available to people with permission to access the shared folder or drive. If you use G Suite to collaborate, here’s what you need to know about sharing files. SEE: Google Sheets: Tips every user should master (TechRepublic) When you enable sharing with a link, access may be shared more broadly, if you choose–and if allowed by your organization’s settings. ![]() When you add an email address, the person associated with that address gains access to your file. The two main ways to share a G Suite file are either to add an email address or get a link these methods are subtly different. TechRepublic Premium editorial calendar: IT policies, checklists, toolkits, and research for download Top TechRepublic Academy training courses and software offerings of 2022 The collaboration capabilities in these apps offer some of the most robust ways for people to work together on documents, spreadsheets, and presentations. Read G Suite apps tips on how to add a collaborator, get a link, adjust access, set access expiration dates, and transfer file ownership.Ĭore G Suite apps–such as Google Docs, Sheets, and others–prominently feature the ability to share. How to share Google Docs, Sheets, and Slides ![]()
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